Many companies contact patent offices to manage their patent portfolios for them. These firms are external contractors that must be managed and supervised, as with any other external contractors.
Maya is experienced in intellectual property management. She could work with you on a permanent basis (e.g. one day a week), learn your products and supervise the work of these firms in order to save costs and improve the quality of the patents submitted. She can also decrease the operating cost of your portfolio by assisting on deciding which invention to file, preparing a preliminary draft of the patent, screening patent ideas, etc.